Forms

Forms

Student Employment Forms

Forms For Current Student Employees
NameDescription
Off-Campus Work Study Time Record Spring 2024Please verify that your student has a Spring 2024 work study award before allowing them to work. Filled out by student, given to supervisor by due dates for payment.
Off-Campus Work Study Time Record Fall 2023Please verify that your student has a Fall 2023 work study award before allowing them to work. Filled out by student, given to supervisor by due dates for payment.
Work Study Calculation ToolFor recording and planning work study award usage
Appeal for Work Study 2023-2024Complete this form if you would like to appeal for work study for the 2023-2024 aid year.
No-Need Work Study ApplicationComplete this form to apply for a No-Need Work Study Award for the 2023-2024 aid year.  The deadline for submission was 8/25/2023.
Student Employee Exit SurveyExit survey to be completed by student employees when leaving a position.  This is an optional survey.  
Forms For New Student Employees
NameDescription
New Hire OrientationGeneral information for new hires. 
Student Employee Entrance SurveyEntrance survey to be completed by student employees when starting a new position.  This is an optional survey.  
Student MyLeave GuideStudent guide for setting up MyLeave Preferences.
Direct Deposit AuthorizationSet up direct deposit using your MyUCCS Portal. Click on CU Resources > My Info and Pay > Direct Deposit.  Paper checks are only issued when a problem prohibits direct deposit.
Employee Goals Sheet 
Employee Expectations SamplesOptional supplement to job descriptions
Acceptable Documents for I-9Please bring the appropriate documents as specified in "Lists of Acceptable Documents" to Student Employment.  UCCS uses electronic I-9 and E-Verify.
Personal Data Worksheet (PDW)To change personal info (address, phone, etc.)
Social Security Card Replacement SiteTo fill out form for a replacement Social Security Card if you can't find your original card.
W4 Information SheetHow to complete a W-4 properly
IRS Form W-4Make your selections within 7 days using the Portal.  Click on CU Resources > My Info and Pay > W-4.
Forms For Supervisors
NameDescription
4100 Series - Compensation PlanCompensation plan template for hourly 4100 series student employees.
1500 Series -Compensation PlanCompensation plan template for contract 1500 series student employees.
Applicant Comparison TemplateTemplate for comparing applicants/candidates for hire. Can be edited to meet the needs of each department. 
Interview Results RecordFor recording the results of job interviews.
Background Check Authorization FormFor any position which requires a background check, this form must be completed by the department before the SEPO is created for the student.  This is the updated OnBase form and will route to the Student Employment Office. Updated 2/29/2024
Student Employee Exception RequestForm used when requesting an exception for student employment.
Request to Fill Student Faculty (1500s)Form used when requesting a new Student Faculty/1500 Series position.
Faculty Pledge (1503 &1506 only)Form used to track that people employed to teach in any state university (except temporary employees who are citizens of a nation other than the United States) affirm that they will support the constitutions of the United States and of Colorado and that they will faithfully execute the duties of their employment.  Required by the laws of the state of Colorado.
Student Employment Position Offer (SEPO)Used for hiring any student employee. Last updated 2/23/2024
New Hire Check-In Procedures

Must be completed by each new hire - As of 2/11/22 combined with Employee and Supervisor Electronic Timekeeping Agreements. Last updated 4/29/2024

Multiple Position Disclosure FormFor students with multiple positions--each supervisor should have a signed copy on file. Last updated 8/22/2023
Supervisor Electronic Timekeeping AgreementUse the New Hire Check-In Procedures unless the student is an existing employee and has a new job with a different supervisor or a new supervisor in their current job. The student certification remains in effect so only a supervisor form is needed.
Wage Change Offer (WCO)Form used when employee wages change (raises, promotions). Last updated 2/23/2024
Evaluation Form (Checklist Format)To evaluate student employee's job performance
Evaluation Form (Narrative Format)To evaluate student employee's job performance
Documentation Logs and Written Warning 
Multiple Change in Reports to RequestForm used to submit a supervisor change for multiple students within a department.
Multiple Change in Working TitleForm used to submit a working title change for multiple students within a department.
Multiple Change in Funding RequestForm used to submit a change in funding for multiple students within a department.
Late Pay Request SheetComplete this form and submit via Cherwell or email to stuemphelp@uccs.edu if late pay is needed for any student employee.
Payroll Expense Transfer WorksheetPayroll Expense Transfers (PETs)- updated 12/8/2022

Payroll expense transfers are completed to move payroll earnings for student employees. A PET Request Sheet is used to make requests to move earnings. The PET Request sheet requires detailed information on the type of movement requested, future funding, and sponsored project funds. If the PET impacts any sponsored project fund the requestor must complete the detailed questions at the bottom of the request sheet and all PETs will be reviewed by the Sponsored Projects Accounting Office before approval. Should the Sponsored Projects Office have any questions or require further information they will reach out directly to the PET requestor listed on the PET Request Sheet.
Check-out ProceduresLists the steps required when a student employees is terminated.  Last updated 4/30/2024
Student Employee Termination NoticeRequired to terminate a student employee. Last updated 11/30/2023
  
Request to Fill Student Fellowship or Student Stipend (3205 or 3207)Form used when requesting a new Student Fellowship (3205) or Student Stipend (3207) Position
Student Fellowship Letter TemplateUsed for offering a student a fellowship paid through HCM.
Student Stipend Letter TemplateUsed for offering a student a stipend paid through HCM, required when a student already has an active employment position in the same calendar year.