Annual Audit Information

Annual Audit

Annual Student Employment Audit Information

We complete annual audits in order to support each department in maintaining accurate and complete files.  We do this in preparation for any potential audits from other internal and external organizations.  The goal is to show departments what is missing so that each department can then work to correct/update files.  Please note that we will not change audit results if files are updated after the audit is completed.  During the annual audit, the Office of Student Employment needs to have access to all files for the previous academic year (fall, spring, and summer).  

We offer two forms of file review.

1. In-person file pick-up/drop-off. We ask that you use our online booking tool to schedule a time to meet in order to collect the requested files for review. After the audit is complete, we will return your files. 

New this year: 

2. Electronic Upload. This year we implemented a secure upload process to complete file reviews without meeting with a representative. To complete an upload, please submit forms here. Keep in mind, you can upload multiple documents to one form, meaning you do not need to complete a separate form for each student. Please upload all requested documentation to one form, even if that includes multiple student employees. If you are completing an audit for multiple departments, please submit one form per department.

If you would like to schedule a time to meet and discuss your audit, we ask that you use our online booking tool.  We will be using this option as a space to discuss the process, answer questions, or address individual situations as needed.

Please wait until you receive an official audit request to schedule or attempt to complete an audit. 

Below are checklists for current and recent audit years, as well as resources explaining how audits are scored and results are sent.  If you have questions regarding Student Employment Audits, please contact us at (719) 255-3464 or at sepayrol@uccs.edu. 

Printable Audit Checklists (Print for student files and check items off as you add them to the file)

2022-2023 Checklist (Fall 2022, Spring 2023, Summer 2023)
2021-2022 Checklist (Fall 2021, Spring 2022, Summer 2022)
2020-2021 Checklist (Fall 2020, Spring 2021, Summer 2021)
2019-2020 Checklist (Fall 2019, Spring 2020, Summer 2020)

Audit Scoring Information (Do not print for student files.  Examples only.)

Audit Scoring Guide Detailed scoring information for each required item
Audit Scoresheet Example Example of the scoresheet that is used in conducting your audit
Example Audit Results Letter Example of the letter sent to notify department of results