Annual Audit Information
Annual Student Employment Audit Information
We complete annual audits in order to support each department in maintaining accurate and complete files. We do this in preparation for any potential audits from other internal and external organizations. The goal is to show departments what is missing so that each department can then work to correct/update files. Please note that we will not change audit results if files are updated after the audit is completed. During the annual audit, the Office of Student Employment needs to have access to all files for the previous academic year (fall, spring, and summer).
We offer three forms of file review
1. In-Person Review. We ask that you use our online booking tool to schedule a time for one of our team members to stop by your office and review the files in person with you.
2. File Pick-Up/Drop-Off. We ask that you use our online booking tool to schedule a time for one of our team members to collect the requested files for review from your office. After the audit is complete, we will return your files.
New this year:
3. Electronic Upload. This past year we implemented a secure upload process to complete file reviews without meeting with a representative. To complete an upload, please submit our Annual Audit Form. If you are interested in this form of Audit Review, please be sure to reach out to our office via email for your list of student files to include on your upload.
Keep in mind you can upload multiple documents to one form, meaning you do not need to complete a separate form for each student.
Please upload all requested documentation to one form, even if that includes multiple student employees. If you have an entire student personnel file as one document, you can upload it in the Entire Personnel File box. There is no need to separate them out if they’re already combined electronically into one pdf.
If you are completing an audit for multiple departments, please submit one form per department. A guide to complete this process can be found here.
If you would like to schedule a time to meet and discuss your audit results, we ask that you reach out to our office via email at email@example.com. We are happy to meet with you to discuss the process, answer questions, or address individual situations as needed.
Please wait until you receive an official audit request to schedule or attempt to complete an audit.
Below are checklists for current and recent audit years, as well as resources explaining how audits are scored and results are sent. If you have questions regarding Student Employment Audits, please contact us at (719) 255-3454 or at firstname.lastname@example.org.
Printable Audit Checklists (Print for student files and check items off as you add them to the file)
Audit Scoring Information (Do not print for student files. Examples only.)
|Audit Scoring Guide||Detailed scoring information for each required item|
|Audit Scoresheet Example||Example of the scoresheet that is used in conducting your audit|
|Example Audit Results Letter||Example of the letter sent to notify department of results|